HELP

The DaCdb (District & Club Database) Web Site

  • The DaCdb is accessed through the District web page by clicking [Member Access] in the top right corner.
  • If you're having problems accessing the DaCdb then you should first contact your Club Secretary.  The Club Secretary is responsible for inputting you into the DaCdb and is the person who set your User Name and Password.  
  • We strongly recommend the User Name should be your email address and the password should be your Rotary Member ID.  Your Member ID appears on the address label of the Rotarian magazine.  Do not enter any leading zeros.  
  • If your Secretary is unsure what to do then email or call me (Rick Furr).  rfurr(at)vcalc(dot)net or 540-951-8219.


The Rotary International (Club Central) Web Site 

  • If you're having problems accessing the Rotary International web site (rotary.org) then you will need to contact RI.  Their contact information is at the bottom of this page.


NOTE: The login for the DaCdb and Rotary International are not the same.

  • Your club secretary controls the login access to the DaCdb.  If you forget your login information at the DaCdb then you need to contact your club secretary.
  • Each member desiring access at RI needs to individually register.  If you forget your login information at RI then you need to contact Rotary International for help.  The contact information is at the bottom of this page.


HOW TO INDEX

 




Videos

DaCdb QUICK START GUIDE




VIDEO: Intro to the DaCdb

 

AN INTRODUCTION TO RI COMPARE




VIDEO: Using RI Compare to match the RI and DaCdb member databases

 

RI PRESIDENTIAL CITATION




Here's a great video about the RI Presidential Citation

 




Pictorial .pdf Guides
 

HOW TO QUICKLY ACCESS CLUB CENTRAL


Here's a quick way to log into RI Club Central!

 

HOW TO ENABLE RI DIRECT FOR YOUR CLUB


RI Direct allows the District Database (DaCdb) to upload club member information directly to the DaCdb.  

Without this connection the information is sent to RI via eMail.  

Also you need to enable RI Direct to use the RI Compare feature shown in the video above.



Steps to Enable RI Direct for Your Club-170405 (.pdf)


 

HOW TO SEND A PMAIL




How to Send a Pmail using the DaCdb-160424 (.pdf)
 

HOW TO CREATE A MY ROTARY ACCOUNT


MyRotary and Club Central exist at the Rotary International site.  

In order to access MyRotary and Club Central this site you must setup an account at RI.  

Note: Your login for the District Database (DaCdb) will not work at RI.



How to Create a My Rotary Account-Oct-2014 (.pdf)

 

HOW TO ADD A CLUB OFFICER AT RI

Club Officers need to be entered into two web sites.

1) At Rotary International - go to www.rotary.org --> My Rotary --> Manage --> Club Administration

2) At the District & Club Database (DaCdb) - click on "Member Access" at the top right of this page.

There procedures for both web sites are in the next two rows below.

Note: Only an officer of your club can make changes at RI.  

Contact information for RI is near the bottom of this page.



How to Add a Club Officer at Rotary International-160425 (.pdf)
 

HOW TO ADD A CLUB OFFICER AT RI

(RI's Version)

 



RI's My Rotary-How to Add a Club Officer (.pdf)
 

HOW TO ADD A CLUB OFFICER AT THE DaCdb




How to Add a Club Officer in the DaCdb-160601-2 (.pdf)

 

HOW TO EDIT CLUB INFORMATION IN THE DaCdb




How to Edit Club Information in the DaCdb-160517 (.pdf)

 

HOW TO SUBMIT ROTARY FOUNDATION CONTRIBUTIONS

This is one of the greatest solutions at the DaCdb for your Foundation Chair.  

With this simple interface you can automatically generate a single form to submit 
multiple contributions from your membership to the Foundation.


Simply access the form online, enter the amounts for each contributing member, print the form, put it in an envelope with a check, address the envelope to RI, and put it in the mail!



How to Submit Rotary Foundation Contributions through the DaCdb-160615 (.pdf)
 

SUBMITTING ROTARY FOUNDATION CONTRIBUTIONS

This is another written guide on how to use the DaCdb to make multiple Foundation contributions.




Submitting Rotary Foundation Contributions through the Database 2014 (.pdf)

 

HOW TO TRANSFER ROTARIANS BETWEEN CLUBS

This does not happen very often but when it does here's how you should handle it with the DaCdb.




How to Transfer Rotarians Betweeen Clubs in the DaCdb-160530 (.pdf)

 
One committee based tool we are using is "Slack", a web based team communication tool that provides one stop for all resources, including agendas, surveys, contracts, and documents gleaned from other districts.  It basically holds our "intelligence", is searchable and will be transferred to successor teams down the road.  

 


Email Invitation to Slack (.docx)
 
USING SLACK FOR EFFECTIVE TEAMWORK

Slack is an instant messaging and collaboration system.  

Contact Dick Ray if you have questions.



Using SLACK for Effective Teamwork

 

NEW MEMBER APPLICATION FORM


Also see the New Member page on this site for other literature.

Go to the Clubs tab and Select "New Member" from the dropdown.



New Member Application Form (fillable .pdf)
 

HOW AGs CAN PMAIL ALL MEMBERS AND OFFICERS IN THEIR AREA




How AGs Can Pmail All Members and Officers In Their Area Clubs (.pdf)

 

HOW TO ADD A MEMBER'S PHOTO
 


How to Add a Member's Photo (.jpg)

 

HOW TO EASILY MAKE A MEMBER DIRECTORY




How to Make a Member Directory in 5 Clicks! (.pdf)

 

HOW TO CHECK OR CHANGE A MEMBERS SECURITY LEVEL IN THE DaCdb




How to Check and-or Change a Member’s DaCdb Security Level (.pdf)

 

HOW TO SEARCH THE ROTARY WEB SITE
 



How to Search the Rotary Web Site

 

 



Other Notes:


 
 Rotary - "Contact RI"

 

Contact.Center@rotary.org

or

 
Telephone: 1.866.9.ROTARY
                  (1-866-976-8279)
  
Rotary - "Rule of 85"
The so-called "Rule of 85" is alive and well, although modified by the 2010 Council on Legislation. It is hard to find because it is not officially called the "Rule of 85", nor a type of Rotary membership ("Active" or "Honorary" are the only two) - it is merely a provision listed under "excused absences" in the Standard Rotary Club Constitution. It provides that if a members combined age and years of service equal 85 years or greater, they are at least age 65, and they ask to be excused, then they are excused. Additionally, they don't count against the club's attendance figures.

Example: Member John Doe will be 65 in June 2015 and he will have 20 years of service in October 2015. This qualifies him for exclusion from attendance starting in October 2015. This will not affect his or her membership status in any way, but will simply allow the Club Attendance Secretary to exclude him from the attendance percent if he does not make a meeting. However, if he attends a meeting he should be counted toward your overall percentage.
 


Rotary International Support Team

ALICIA PIJAL-AVILA                   |                              MARNI NIXON
Senior Coordinator                                                      Coordinator

RI-Support-Team-Alicia-MarniEN (.pdf)

RI-Support-Team-ricds_aliciamarni_EN (.pdf)